Berkeley Lab's Energy Storage & Distributed Resources (ESDR) Division has an opening for a Program Manager. The Program Manager serves as a member of the division management team to provide advanced program management and operations support for ESDR Principal Investigators with $31.4M in research projects funded by Department Of Energy (DOE) and non-DOE sponsors. The Program Manager will work in close collaboration with project leaders in the management of subcontract and procurement activities, planning, technical reporting, as well as routine and ad hoc sponsor communications and special information requests. The position assists in the preparation and submission of research proposals, works directly with external partners to organize conferences and workshops and supervise division's operations support professionals to ensure efficient and effective delivery of administrative services to the programs. The Program Manager will also work in collaboration with the Resource Analyst (RA) and in consultation with the Division Director and Deputy to manage the $783K ESDR annual division recharge budget.
What You Will Do:
Provide program management support to principal investigators for a broad range of operations, compliance and reporting activities.
Work closely with project directors to plan, track and report on program milestones and deliverables (approximately 200 line items per year) supporting $7.5M annually in research activity.
Interact with DOE and non-DOE sponsors, subcontractors, collaborators, and other National Laboratories, UC, and industry partners.
Assist in the development of technical reports, consolidate project information from multiple PIs, edit and submit to sponsors.
Advise and collaborate with scientific staff on procurement and subcontracting issues, maintaining records of correspondence, reviews, reports, contracts and invoices, etc.
Serve as Technical Representative to resolve invoice or subcontract issues. Ensure compliance with Lab and sponsor policies.
Manage the Division's EERE Annual Operating Plan for the Vehicles Technology Office (VTO) and the Fuel Cell Technology Office (FCTO) submissions and periodic modifications.
Ensure compliance with DOE and Laboratory requirements for submission, tracking and reporting funding changes, interfacing directly with DOE Technical Development Managers (TDMs) and HQ. Attend and participate in the VTO Annual Merit Review in DC.
Provide budget scenario planning and analysis to determine program carry forward requirements. Facilitate related budget requests to EERE-VTO, working in close collaboration with division RA.
Coordinate internally with other ETA program managers and PIs on Lab VTO and FCTO funded projects in different divisions both within ETA and across the Lab.
Coordinate with the division RA to complete the VTO proposal development and submission process.
Provide proposal development and submission support to other groups within the division as-needed basis.
Manage ESDR market-facing and/or outreach activities, including approximately 4-6 events per year.
Collaborate with Energy Storage Group PIs, serve as operations PoC for CalCharge at the Lab as well as the Tech-to-Market Seed funded proof-of-concept projects.
Work with Division management, PIs, DOE and industry partners to organize major research conferences and workshops, Tech-to-Market activities, and Society Annual meetings. Identify opportunities for in-kind contributions and commercial sponsorship in support of major events, directly interfacing with commercial sponsors to obtain financial support. Track event budgets and compliance.
·Develop and implement various technology platforms to support division operations and communications including customized websites, electronic surveys, email communication, online resources, etc.
Design, populate and promote Division and Group websites and other electronic and tools. In concert with ESDR scientific staff and/or ETA communications office, coordinate, compile, edit and deliver content.
Provide direction to ESDR operations staff to ensure the efficient and effective delivery of support services to ESDR programs and PIs.
What is Required:
Bachelor's degree and a minimum of five years of directly-related experience (or equivalent combination), independently providing support to a large or complex department with program administration and planning experience.
Ability to understand and apply program management principles to programs of moderate scope.
Excellent judgment in managing conflicting priorities and problem solving.
Strong knowledge with budgeting, scheduling and planning program principles and computer based applications/tools needed for program management.
Substantial and comprehensive knowledge and experience successfully coordinating and delivering a broad range of operations and program support services in a research, academic, or technical environment.
Demonstrated capability developing and maintaining relationships and/or communications with internal and external stakeholders at all levels of the organization.
Excellent interpersonal and communications skills including very strong verbal, written, and presentation communications skills.
Ability to function independently, using broad experience and personal initiative to provide analysis and recommend solutions for a broad array of operational activities.
Ability to anticipate and plan for new support needs, organizing and managing multiple priorities and deadlines.
Demonstrated strong skills in development, organization and preparation of complex documents; coordination of administrative processes.
Proficiency in Microsoft Word, PowerPoint, and Excel, Google suite functions.
Intermediate to advanced capability in website development and content management and cloud-based data management systems (i.e. Salesforce)
Strong time management and organizational skills.
Additional Desired Qualifications:
Advanced degree with a minimum of five years of work experience with increasing responsibility in program administration and planning.
Substantial knowledge of DOE, Berkeley Lab, UC, and Division policies, procedures and systems, Berkeley Lab FMS and HR systems.
Demonstrated skills in meeting and event coordination
Valid driver's license.
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on April 9, 2019.
This is a full time career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 86459
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.